Termination of care notice.

Whether care is ending over nonpayment, fit, a family's move, or your own capacity, the notice is not the place to relitigate anything. It states the facts, cites the notice period the family agreed to at enrollment, and closes the business side cleanly. The optional reason lines exist because sometimes a reason helps and sometimes it inflames — that judgment call is yours, and "per our enrollment agreement" is always a sufficient sentence.

• Deliver it in person when you can, with the letter as the record rather than the messenger. Hand it over at pick-up, say the human version out loud, and let the paper hold the details.
• Get the acknowledgment signature if offered — it prevents any later "we were never told" — but don't force the moment; a dated note that you delivered it serves the same purpose.
• Do the checklist visibly. Settling the account, sending belongings home, and offering records (immunization dates, attendance history a new provider might need) is how an ending stays a transition instead of a grievance.
• Check your state's rules for subsidized families — some subsidy programs require notice to the agency as well as the family.
• Remember attendance records outlive enrollment. Licensing retention rules apply to departed children too — the file gets archived, not shredded.