Expenses

Expenses helps you keep a simple record of the costs of running your daycare. Record purchases, attach receipts, organize expenses by category, and generate summaries for taxes or bookkeeping. Wylari is not accounting software—it simply keeps your expense records organized and easy to find.

Recording an expense

1. Enter the amount and purchase date.
2. Enter the vendor where the purchase was made.
3. Select an expense category.
4. Optionally add notes and attach a receipt (JPG, PNG, or PDF).
5. Click Save expense.

Receipts

Attaching receipts is optional but recommended. Receipt images and PDFs remain linked to the expense, making it easy to retrieve documentation during tax preparation or an audit.

Finding expenses

Use the filters to search by date range, category, vendor, notes, or whether a receipt is attached. Export the filtered results to CSV for use in spreadsheet or bookkeeping software.

Categories

Use Categories to create and manage your own expense categories, such as Food, Supplies, Curriculum, Utilities, Field Trips, or Cleaning Supplies. Organizing expenses makes your reports much more useful at tax time.

Summary & Print

Summary & Print generates a printable breakdown of your expenses by category and date range, making it easy to review spending, prepare taxes, or share information with your accountant.

Important

Expenses recorded here are included in Wylari's cash flow and expense reports, helping you compare income and expenses over time.