Payments & receipts
Payments lets you record tuition and other fees your families pay. Wylari does not process payments—it simply keeps an accurate payment history, prints receipts, and generates year-end tax statements for your families.
Recording a payment
- Select the family.
- Enter the amount and payment date.
- Choose what the payment is For (tuition or one of your fee types).
- Select the payment method, such as Cash, Check, Venmo, Zelle, PayPal, or another method.
- Optionally enter a reference number, note, or billing period.
- Click Record payment to save it.
Payment periods
The optional For period field identifies which week, month, or billing period a payment applies to. This allows payment reports to accurately show which families have paid for a particular billing period, even if the payment was received on a different date.
Receipts & payment history
Recent payments appear on the right side of the page. Click the receipt icon beside any payment to generate a printable receipt. Each family's complete payment history is also available from their family profile.
Fee types
Use Fee Types to create reusable charges such as registration fees, late pickup fees, supply fees, field trips, or other services. These become available whenever you record a payment.
Year-end statements
At tax time, click Year-end Statements to generate annual payment summaries for each family. Statements include your business information, Tax ID, payment history, and total payments received for the year, giving families the information they need for dependent care tax reporting.
Important
Wylari records payments for your bookkeeping but does not charge families or process credit cards. Families continue paying you using your preferred payment methods, while Wylari maintains a complete record for reporting and tax purposes.