Newsletters

Newsletters turn a handful of rough notes into a finished newsletter for families. You write down what's happening — closures, events, what the children have been up to, a few reminders — and Wylari's AI does the writing. Nothing is sent anywhere until you've read it through and published it yourself.

Writing one

1. Click ✨ New newsletter and give it a title, such as "September Newsletter".
2. Fill in whichever boxes apply. Bullet points are fine — you're giving it facts, not prose.
3. Your closures are already filled in from Hours & closures. Edit or delete anything you'd rather not mention.
4. Pick a tone and a length, then click Write my newsletter. It takes 15–45 seconds.

Leave a box empty and that section is simply left out. There is no way to make the newsletter mention something you didn't type — that's deliberate.

It never invents anything

Dates, closures, events, and policies are copied from your notes word for word. The AI will never guess a date, move one, extend a closure, or add an event you didn't mention. If you want families to read a date, type it in.

What gets sent to the AI

Only what you type on the wizard page, plus your daycare's name and contact details — and, if you tick the boxes, your daily schedule item names and the food names on this month's menu. No child information is ever sent: no names, attendance, health records, or developmental notes. A newsletter goes to every family at once, so please keep anything about an individual child in that family's messages or daily update instead.

Editing

Every section can be rewritten, retitled, moved up or down, or left out entirely. Use the checkbox under a section to keep it in your draft but out of the printed and published newsletter, or clear its heading and text to delete it outright. Changes to all sections save together, so moving a section never loses what you were typing in another one.

Regenerate writes a fresh draft from your original notes with a different tone or length. It replaces everything currently in the newsletter and uses one generation, so save or copy anything you want to keep.

Printing

Print / Save as PDF opens the newsletter on your own letterhead — your logo, your brand color, and your contact details in the footer. Use your browser's print dialog and choose "Save as PDF" to get a file you can hand out or attach to an email.

Publishing to parents

Publish to parents puts the newsletter in the parent portal, where families see it on their home screen and under More → Newsletters. Edits you save after publishing update what they see right away. Unpublish takes it back down. Wylari doesn't email newsletters yet.

If newsletters are switched off under Settings → what parents can see in the portal, publishing has no visible effect — the list warns you when that's the case.

Your monthly allowance

Each draft you generate uses one AI newsletter generation, and so does each regenerate. Editing, printing, and publishing are always free. The allowance resets on the 1st and is separate from your AI forms and AI menu allowances.